Create contract templates to apply and manage recurring monthly fees, setup fees, renewal fees, consumption-based fees, overage charges, and minimum charge amounts. Specify start and end dates, renewal terms, a billing schedule, and line items. Contracts are linked to case management and employee time sheets for including billable hours and customer support hours in bills.
Map groups of customers to different AR accounts in the GL. Override default AR account during document entry. Acumatica accounts receivable software tracks account assignments and applies correct offsets and amounts when payment is applied.
Issue invoices and collect payments in any currency. Acumatica accounts receivable software maintains customer balances in the foreign currency as well as the base currency. Automatic currency translation provides real-time adjustments based on the current rate, completes currency triangulation on payment, computes realized gain or loss, and computes unrealized gain or loss for open items.
Automatically calculate sales and VAT taxes and prepare for tax filing reports. Customer default tax zone can be overridden during document entry. Supports multiple tax items per document line, deduction of tax amount from the price, and tax on tax calculation.
Automatically enforce credit limits at order entry and at invoicing. Customer configuration options can block invoice processing or issue a warning, create dunning messages for past-due accounts, and temporarily increase credit limits.
Automatically apply payments to the oldest outstanding documents. Easily void incorrect payment application – all affected balances will be automatically reversed.
Automatically calculate sales commissions. Commission can be split among multiple salespeople, linked to specific line items on an invoice, and paid when the invoice is issued or when the payment is received. Commissions can be calculated on a monthly, quarterly, or annual basis.
Automatically calculate and apply overdue charges. Compute overdue charges as a percentage or as a minimum charge amount.
Acumatica lets you write off small document balances. You can control write-offs using a maximum write-off limit and eligible customers list.
Specify which individuals and roles can view and modify customer account information and balances.
Acumatica provides a complete audit trail of all transactions. Transaction records cannot be deleted or cancelled. Errors are corrected through reversing entries that are likewise documented. The system tracks the ID of the user who entered the transaction and the user who modified the record. Notes and supporting electronic documents are attached directly to transactions in the accounts receivable solution.
Acumatica accounts receivable software supports PCI DSS-compliant integration with Authorize.Net. Sensitive credit card information is never stored in the Acumatica ERP database. Instead, the system sends customer credit card details to the processing center through an encrypted channel.